Categories

Small Matching Grants

Small Matching grants are awarded annually for the rehabilitation and restoration of historic structures, architectural and archaeological surveys which include the recording of the sites in the Florida Master Site File, state historical markers , community education projects, and National Register nominations.

Purpose

To assist in the identification, excavation, protection, and rehabilitation of historic and archaeological sites in Florida; to provide public information about these important resources; and to encourage historic preservation in smaller cities through the Florida Main Street program.

Types of Projects

Types of historic preservation projects that can be funded include

  • Acquisition and Development projects
    (including excavation of archaeological sites and building rehabilitation, stabilization or planning for such activities)
  • Protection and Education activities
    (including surveying for historic and archaeological sites, and preparing ordinances or preservation plans)
  • Community Education projects
    (such as walking tour brochures,educational programs for school children and videos illustrating historic preservation principles)
  • National Register Nominations
  • Historical Markers
  • Special Statewide Projects

Eligibility

State agencies including universities, cities, counties, units of local government, and not-for-profit organizations.

Application Period

TBA (2015)

Review Process

Small Matching grant applications will be evaluated in the fall on a competitive basis by Grant Review Panels appointed by the Secretary of State. The applications are evaluated on historic significance, endangerment, appropriateness of the preservation treatment proposed, administrative capability of the organization, adequacy of technical and financial resources, educational potential, economic benefits, and public good resulting from the project. The projects are ranked by the panels within each project type with the #1 projects in each type being the highest priority for funding.

Copy of the Small Matching Grants Electronic Handbook to assist in the review of 2015 Small Matching Grants

Grant Award / Requirements for Match

Small Matching grants provide assistance up to $50,000. The grantee is required to provide a matching share equal to the grant award in any combination of in-kind services, volunteer labor, donated materials and travel, plus cash-on-hand which must constitute a minimum of 25% of the total match.

Rural Economic Development Initiative (REDI)

Under the REDI initiative, certain rural or economically distressed counties or communities are designated as REDI qualified pursuant to Chapter 288.0656 of the Florida Statutes. This qualification permits a waiver of match for REDI applicants.

Information about counties and communities eligible for financial match waivers may be found on the Florida Department of Economic Opportunity's REDI webpage: http://www.floridajobs.org/business-growth-and-partnerships/rural-and-economic-development-initiative/redi-message-from-the-governor/we-are-redi

If your county or community is REDI designated and you would like to request a waiver of match, please check the appropriate box on the grant application. Please note that the waiver of match is not available for Historical Marker grants.

Certified Local Governments

The Certified Local Government (CLG) program links three levels of government-federal, state and local-into a preservation partnership for the identification, evaluation and protection of historic properties. Designation as a certified local government makes historic preservation a public policy through passage of a historic preservation ordinance which establishes a historic preservation board to develop and oversee the functions of its historic preservation program.

Florida's Certified Local Governments are eligible to apply for federally funded Small Matching grants to assist their preservation projects. Funding is available, through the National Park Service, for projects such as surveys to identify and evaluate significant historic properties; nominations to the National Register of Historic Places; preservation education materials such as booklets, brochures, slide or video programs; and local historic preservation plans. Applicants must be certified by the National Park Service prior to submitting a grant application.

Small Matching Grants Guidelines

  • How to fill out the Grant Application (PDF)

Information and Documents for Current Grantees

Example of Application

Below is an example of a Small Matching Application

Application Form

Sample Grant Award Agreement (GAA)

  • Grant Award Agreement Sample (the document is being modified at this time, call for more information)

Progress Report

  • Progress Report Form (WORD)

Grant Funds Expenditure Log

  • Grant Funds Expenditure Log Form (EXCEL)

Contract Details Amendment Request

  • Contract Details Amendment Request Form (WORD)

Preservation Agreement

  • Small Matching Preservation Agreement (PDF)

Payment Request Forms

Documents for Survey Projects

  • Archaeological Survey Guidelines.pdf (PDF)
  • Historic Structures Survey Guidelines.pdf (PDF)

Information for Project Identification Signs

Division of Historical Resources Recommended Time Sheets

  • Grant Funds and In-Kind Timesheet (PDF)
  • Volunteer Timesheet (PDF)

Division of Historical Resources Recommended Travel Form

  • Travel Expense Report (PDF)

Schedule of Contract Values

  • Schedule of Contract Values Form (EXCEL)

Photograph Guideline

  • All development projects are required to provide photographic documentation of the restoration activity.
    Photographic Guidelines (WORD)

Electronic Payments

  • You can choose to use electronic funds transfer (EFT) to receive your grant payments.
    If EFT has already been set up with the Department of Financial Services for your organization, you do not need to submit another form.
    To download this form visit the Direct Deposit sign-up

W9 Form

  • If you already have a current active Substitute Form W9, you can print out a copy of the form by going to the
    DFS page. Sign in using you user ID and you password. A copy of your Substitute Form W9 should come up,
    print a copy. Provide a printed copy of the Substitute Form W9 to DHR with you executed Grant Award Agreement.

    If you have not completed a Substitute Form W9, go to the DFS page and fill out a Substitute Form W9 and once completed send us a copy of the Substitute Form W9