2016 Special Category Grant Application Preview
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Application Review Overview:
Historic Preservation Special Category Grant Applications are reviewed annually and ranked in a public meeting by the Florida Historical Commission, whose members are appointed by the Governor, President of the Senate, and Speaker of the House. All grants are awarded by the Secretary of State, based on the recommendations of the Florida Historical Commission and funding appropriated by the Florida Legislature.
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Application Limitations:
Applicants may have no more than one (1) previously awarded Special Category Grant open at the time of application. Applications from applicants with more than one open Special Category Grant shall be declared ineligible and such applications shall be returned to the applicant.
An applicant from the same organization may not submit more than one Special Category Grant application under a single application deadline. State, county or city governments, or universities may submit single applications from more than one division or department during any grant cycle provided that those divisions or departments are separate and distinct budgetary units and provided that the applications do not address the same facility, project, or site. -
Enter the full name of the applicant organization. Please note that there can only be one applicant organization per application. For Non-profit Organizations, provide documentation of non-profit status in Attachment I.
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5. Match Summary
Matching funds include: cash funds, the value of in-kind services or volunteer labor directly involved in project work, and the value of donated materials. 25% of total match must be cash match, that is, cash-on-hand. The applicant organization’s staff salaries are considered in-kind match contributions, not cash match contributions. In-kind services include salary and benefits but not overhead costs or profit. In-kind service or volunteer labor must be valued at the prevailing minimum wage unless it is documented that the donor is performing services or labor in which he or she is regularly employed at a higher wage. Donated material must be valued at the actual cost.
Public funds must be identified by source: e.g. appropriated funds, Community Development Block Grant funds, etc. Major private donations, such as foundation grants, should be clearly identified. See information below for details on match requirements. Applicants requesting REDI Match Reduction in question 5 shall only be required to provide a 10% match. See question 5 for additional details.
Non-allowable match contributions include:- a) Expenditures made prior to grant award agreement start date, except as allowed in 1A-39.009(3), Florida Administrative Code.
- b) Anticipated proceeds from fundraising activities.
- c) Grant funding from other sources applied for but not yet awarded.
- d) Cash pledges without donor signature and availability date (Anonymous pledges are not acceptable match contributions).
- e) Other grant funds from the Department of State.
- f) Capital improvements to non-historic properties, except as required for installation of a new museum exhibit.
- g) Capital improvements to historic properties inconsistent with applicable historic preservation standards promulgated by the National Park Service, United States Department of the Interior and the Division for the types of projects indicated. Please view The Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation at www.nps.gov/history/local-law/arch_stnds_0.htm for more information.
- h) Vehicular circulation (drives) and parking; sidewalks, landscape features, planting, irrigation systems and site lighting (Exceptions: provision of code-required handicapped parking pad and walkway; sidewalk required to link code-required handicapped parking pad to the accessible entry, planting required to halt erosion, and limited site-lighting required for security.
- i) Expenditures for furniture and equipment, unless specifically authorized as a part of the grant project.
- j) Entertainment, food, beverages, plaques, awards, or gifts.
- k) Applicant organization operational support (i.e., organization salaries, travel, supplies). Note: project-specific travel costs may be allowed if specifically requested and approved during the application review process. Travel costs must be required for completion of project work and must be included in the Project Budget.
- l) Indirect costs including overhead, non-grant related administrative costs, and general operating costs, except as allowed in 1A-39.005(9), Florida Administrative Code. Note: Administrative expenditures directly attributable to management and oversight of the grant-assisted Project and to meeting the reporting and associated requirements of the Historic Preservation Grant Award Agreement are eligible grant expenditures or match contributions. In aggregate, such expenditures, whether grant expenditures or match contributions, shall not exceed 10% of the grant award amount.
- m) Insurance costs (Exception: costs for builder's risk, workers compensation and contractor's liability insurance.)
The grand total of match amounts listed in the Match Summary below must equal the match total listed in responses to Questions 4b) and Question 14, Project Budget. Documentation of availability and commitment of all match funds to the project must be included as Attachment A (see instructions in Attachment Checklist for Attachment A).Description Match Type Amount/Value Delete 1 [Add Row] Totals, if any, are calculated in the review section.
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In the space provided below, briefly describe the project for which funding is requested. Indicate how you intend to use the funds requested and the required match, describing each of the major work items involved and what the end product will be. NOTE: Do not use this space to describe the history or historic significance of the property or properties. This information should be recorded as part of the response to Question 18, below.
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10. Scope of Work
List each of the major project elements for the proposed project as described in Question 6. Project Description. Most grants will have from 4 to 12 such elements.
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11. Tentative Project Timeline
Please specify the project start and end month and year below, indicate all major elements of the project for which funding assistance is requested (see your responses), the anticipated time required to complete each of the project elements and the planned sequence of these activities. Starting Date is the project start date. Projects must be completed. Projects shall begin no earlier than July 1, 2015 and must end no later than June 30, 2017.
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Describe project-related activities that will increase project visibility and further the objective of improving public awareness of the project's significance and the importance of preserving your property (if applicable) and other historic properties in your community. Such activities may include but are not limited to: a series of press releases describing your preservation or exhibit project and its progress, or a public open house at the site of a major archaeological excavation.
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Explain why this exhibit is important to Florida History.
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Describe each of the following major elements of the exhibit in sufficient detail to demonstrate how the exhibit will be produced and what methods will be used to achieve your project goals. Include research, artifact selection, text/script development, design, fabrication, installation, educational programming, and promotion. Include preliminary exhibit design documents, if available.
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Provide detailed plans for programs, workshops, and publications associated with the exhibit.
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Describe how artifacts will be used in the project. Please describe in detail the conservation measures to be used in the exhibit to protect the artifacts. If objects are to be loaned from other institutions, please include letters of confirmation from the lending institutions in Attachment G.
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- e) Exhibit Size/Type
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NOTE: If the exhibit is designed to travel and you have already received commitments from participating institutions and venues, please include them in Attachment G.
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f) Key Research and Exhibit Development Personnel
Identify key project personnel, if known. Include curriculum vitae for key project personnel. This documentation must clearly demonstrate that project oversight will be provided by a historian meeting the Secretary of the Interior's Professional Qualification Standards for History located at http://www.nps.gov/history/local-law/arch_stnds_9.htm.
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a) Previous Archaeological Site Reports or Surveys
Provide the title, publication date, if applicable, and author or principal investigator of any previous archaeological site reports or surveys of the property. Include one copy of applicable previous site reports and/or surveys.
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Please specify in # of acres.
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Summarize the research objectives of the proposed project and describe the methods and procedures to be employed. Discuss planned historical and/or archaeological research, field study techniques and sampling designs, techniques of analysis to be employed, plans for report development and distribution, and curation plans for the archaeological specimens and records.
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d) Principal Investigator and Key Personnel
Identify the principal investigator and key project personnel, if known. Include curriculum vitae for key project personnel. This documentation must clearly demonstrate that the Principal Investigator meets the Secretary of the Interior's Professional Qualification Standards for Archaeology, located at http://www.nps.gov/history/local-law/arch_stnds_9.htm.
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a) Previous Archaeological Site Reports or Surveys
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For Acquisition projects, enter the full purchase price of the historic property and the appraised value of the property. For donated properties to be used as match, enter the appraised value of the property.
The maximum grant share for a Historic Property Acquisition project shall not exceed 50% of the value of the property as determined by a complete summary appraisal prepared by a Florida State Certified General Real Estate Appraiser. If the appraisal exceeds $500,000, a second appraisal must be obtained. In such case, the grant award shall not exceed 50% of the average of the two appraisals.
For acquisition of archaeological sites, the land to be purchased must be demonstrated by professional archaeological survey to contain the archaeological site that is the subject of the acquisition.
Only the purchase of the historic property or archaeological site is eligible for grant funding. All closing costs are the responsibility of the applicant organization.
For the purpose of match, property donation must occur during the grant period. The allowable value of donated property as a contribution to match shall be limited to the value of the historic structure(s) and that area of the land occupied by the footprint of the structure(s). For archaeological sites, the allowable value of donated property as a contribution to match shall be confined to the limits of the archaeological site as determined by professional archaeological survey. This value must be based on a complete summary appraisal prepared by a Florida State Certified General Real Estate Appraiser. The value of additional donated acreage shall not be allowable as contribution to match. Legal fees and other costs associated with the donation are not eligible contributions.-
b) Prorated Value for Match Contribution ONLY
The value of purchased property will be accepted as a cash match contribution, with the following conditions:
- The purchased property must be the historic property or archaeological site that is the subject of the project for which grant funds are requested.
- Purchase of the property must take place during the grant period.
- Only the value of the historic building and its footprint or the portion of the property occupied by the archaeological site is eligible for contribution to the required match. The value must be based on a complete summary appraisal prepared by a Florida State Certified General Real Estate Appraiser.
- Legal fees and other costs associated with the purchase are not eligible match contributions.
The value of property purchased via mortgage will be accepted as a cash match contribution with the following conditions:
- The purchased property must be the historic property or archaeological site that is the subject of the project for which grant funds are requested.
- Purchase of the property and mortgage payments must take place during the grant period.
- Only the value of the down payment and any mortgage payments (minus any escrowed insurance and ad valorem payments) is eligible for contribution to the required match.
- Legal fees and other costs associated with the purchase are not eligible match contributions.
The value of donated property will be accepted as an in-kind match contribution, with the following conditions:
- The donated property must be the historic property or archaeological site that is the subject of the project for which grant funds are requested.
- Donation of the property must take place during the grant period.
- Only the value of the historic building and its footprint or the portion of the property occupied by the archaeological site is eligible for contribution to the required match. This value must be based on a complete summary appraisal prepared by a Florida State Certified General Real Estate Appraiser.
- Legal fees and other costs associated with the donation are not eligible match contributions.
Use the following formula to determine the value of cash or in-kind match contribution for donated property:
- Area of Land in Acres X 43,560 = Area of Land in SQ FT
- Appraised Value of Land ÷ Area of Land in SQ FT = Value of Land per SQ FT
- Value of Land per SQ FT X Area of Building's First Floor (or Archaeological Site) in SQ FT = Value of Footprint
- Value of Footprint + Appraised Value of Building = Value of Footprint
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17. Completed Project Activities
Provide a summary of the project-related activities completed at the time of application submittal. Such activities may include architectural studies or plans, preservation planning activities, archaeological research accomplished such as research design or previous excavation or site assessment work, or museum exhibit research and design. Should they have already been completed, your printed architectural project schematics or construction documents or your museum exhibit research and design schematics must be included with this application’s supporting materials. (Note: Digital copies of these documents are not acceptable.) See the Attachment Checklist at the end of this application for more information about documentation requirements.
Briefly describe the Project Activities completed to date below. (Please include the value/amount expended for each and the dates of completion.)Activity Description Date Completed Cost/Value Delete 1 [Add Row] Totals, if any, are calculated in the review section. -
Enter name of the Property Owner and choose the appropriate owner type. If applicant is not the owner of the property, the applicant must secure owner concurrence if the proposed project is site-specific. Use the Signature Form in the Application Checklist to document Owner Concurrence.
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For purposes of this program, a Non-Profit Organization is defined as a corporate entity registered pursuant to Chapter 617, F.S. Florida Statutes as a Florida non-profit corporation with the Division of Corporations, Florida Department of State. Non-profit grantees must maintain active non-profit status with the Division of Corporations during the grant period. Exception: To qualify as a "non-profit organization," organizations from outside of Florida must have been determined by the U.S. Department of the Treasury, Internal Revenue Service, to be exempt from federal income tax under section 501(c) of the Internal Revenue Code. -
Note: Properties owned by private individuals or for-profit entities are not eligible for grant funding with the exception of acquisition projects and site-specific archaeological projects being undertaken by an eligible applicant organization. For acquisition projects in which the current owner is a private individual or a for-profit entity, the owner must provide a signed commitment to donate or sell the property to the applicant.
Donation or sale must occur during the grant period.
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Provide a brief explanation of immediate threats to the historic property, site, or area such as proposed demolition, extensive structural damage, on-going site disturbance for archaeological sites, planned re-zoning, etc. Documentation of such threats should be included in Attachment J. Examples of documentation to be included are newspaper articles or public notices discussing proposed demolition of the historic site or proposed development directly impacting the site.
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Note: The applicant is responsible for submitting a current, complete, and accurate FMSF form. A new FMSF form must be submitted with all applications. If a FMSF form for the property does not currently exist, the applicant is responsible for completing a form and providing the required map and photograph(s). For information and assistance, contact FMSF staff at Florida Master Site File via telephone at 850.245.6440 or 800.847.7278. See http://www.flheritage.com/preservation/sitefile/ for more information on the FMSF. Two copies of an up-to-date FMSF form must be included. One copy will be kept with your application; grants section staff will deliver the second copy to the FMSF. Do not submit the FMSF forms to the FSMF office.
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h) Please explain the historic significance for the property/site. Please refer to National Register of Historic Places (NRHP) criteria for eligibility and, if applicable, the NRHP nomination for the property before developing your response to this question. See the official National Register website for criteria at http://www.nps.gov/nr/publications/bulletins/nrb15/nrb15_2.htm for guidance.
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Indicate the type of designation currently held by the historic property or site. For properties or sites that have been listed in the Historic Places (also referred to as the National Register in this application) or are contributing properties or sites within a National Register District, please provide the date that the property, site or district was listed. Indicate each type of Historical Designation currently held by the project historic property or site. Select the types of designations held by checking the appropriate box and providing the associated information below.
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Provide a brief explanation of the Direct Economic Impact this project will have on the surrounding community. Include any information regarding number of jobs it will provide, if known.
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Briefly describe any direct benefit the project will have on minority groups and/or the disabled. Include any alterations to the site that will make the site more accessible to the public. (1,500 character limit)
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Provide a brief description of the educational benefits of this project. Explain how the project will educate the public on issues related to historic preservation, Florida history, and/or heritage preservation.
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Indicate the population of the community and county where the project is located as determined by most recent edition of "Florida Estimates of Population," available at your public library and linked in a) and b) below.
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Please provide the information requested regarding state legislative and congressional representation for the project location. Use the link provided for assistance in finding your legislative information. Be careful to provide accurate and current information.
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c) State House of Representatives District Number and Name of Representative for Project Location. (Find Information regarding Representatives)
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d) State Senate District Number and State Senator for the Project Location (Find Information regarding Senators)
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e) Congressional District Number of U.S. Congressional Representative for the Project Location (Find Information regarding Congressional Representative)
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The Project Contact is the applicant organization's primary contact for the application review process. In addition to being available to answer questions from Division of Historical Resources staff regarding the proposed project and application, the Project Contact is usually the individual who will be administering the project, if it is funded. Please provide the designated Project Contact's name, address, daytime phone number, FAX number and e-mail address in space provided.
Note: If the Project Contact changes after the application is submitted, it is the responsibility of the applicant organization to provide timely notification of such change to the Division.
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Please provide the following information regarding the applicant's previous grant assistance from the Department of State (DOS), other granting entities, and current administrative support in a) - c) below.
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a) Has the applicant received previous grant assistance from the Department of State (DOS) within the past five years, or does the applicant have any open grants with DOS? Please use the DOS Grant History Online Search Tool and the Division’s Grant Recipients Online Search Tool to find this information. If yes, please specify the year of the grant award, grant number, grant project name, the DOS Division that awarded the grant, the grant award amount, and its current status.
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If yes, specify the year of the grant period, the project name, the Division that awarded the grant, the amount of the award and current status.
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If yes, please specify the year of the grant award, grant number, grant project name, the granting entity, the grant award amount, and its current status.
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c) Please list those persons who will be directly involved with the administration of the grant should this application be successful. This should include the Project Contact listed and all other individuals who will have a role in the execution of the grant project. Please list below the individuals' names, roles or titles within the applicant organization (if applicable), percentage of work time dedicated to grant administration, and anticipated duties.
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