Certified Local Goverments
Commission Procedures and Guidelines
- Always have a printed agenda posted in a public place prior to the beginning of the commission meeting.
- Keep accurate minutes and records of all commission activities specifically outlining each case and the reason the application was approved or denied.
- Commission members should never speak on behalf of the commission.. Advise applicants on "the likelihood of approval" of applications outside of the public hearing.
- Require an accurate representation of the applicant's request, sufficient enough to make an informed decision about the case.
- Always keep your elected officials and other boards and commissions informed of the role and responsibilities of the preservation commission.
- The commission chair should maintain order at all meetings and always allow relevant public comment.
- As a commission member, avoid any appearance of a conflict of interest due to personal, social or financial gain in any case.
- All commission decisions for designation or certificates of appropriateness must be based only on the review criteria in the ordinance.
- All commission decisions must be based on a finding of fact that should be stated as part of the motion to approve or deny any application.
- Refer to your preservation ordinance often if you are a commission member; it should be the basis for all actions.